(US) NTIS Reinstates Limited Access Death Master File (LADMF) Subscriber Certification Form

Posted by: Jan Meisels Allen

The Office of Management and Budget (OMB)  required a cessation of applications for certification for the Death Master File (DMF) access effective September 30, 2014. ( See IAJGS Records Access alerts: November 5, 2014 September 30, 2014 and September 18, 2014).  IAJGS was informed by the National Technical Information Service (NTIS) a branch of the US Department of Commerce that the Limited Access Death Master File (LADMF) Subscriber Certification Form, OMB Control Number 0692-0013, has been reinstated effective 12/17/2014.

If you are already certified by the NTIS you do not need to recertify now.

If you are interested in applying for certification the form is available for download at https://dmf.ntis.gov/  along with instructions for filling out the form and the Subscriber Agreement or Licensee Agreement. Those who are not certified and wish to receive the LADMF through the NTIS Temporary Certification Program for Access to the Death Master File under the Interim Final Rule (15 CFR Part 1110; 79 Fed. Reg. 16668, 3/26/2014), may now apply for certification to receive it.  To do so you must pay the $200 certification fee and fully fill out, sign and submit the Limited Access DMF Certification Form.  You will also be required to sign and submit a Subscriber Agreement or Licensee Agreement.

If the instructions for filling out the form and choosing the appropriate agreement don’t fully answer your questions, you may also call the NTIS Customer Contact Center at  1-800-553-6847.

The $200 certification fee does not provide access to the restricted DMF. It is only for certification. There is another fee for accessing the actual restricted Death Master File.  For those considering certification in order to access the restricted Death Master File I strongly encourage you to read the article by Dee Dee King (see below) , the first forensic genealogist to be certified.  Not only is the access to the information very costly, the restricted database no longer provides many of the data elements we were used to in the Social Security Death Index (SSDI)—the commercial version of the DMF, nor does it have a search engine that the genealogical firms used that facilitated the search.

Dee Dee’s article : http://tinyurl.com/kr9g48z

Original url:

 IAJGS replied to the proposed OMB Paperwork Reduction Act about these issues and the November 5 IAJGS Records Access Alert includes the NTIS response.  The genealogical community under the Records Preservation and Access Committee (RPAC) of which IAJGS is a sponsoring member, is intending to try to get amendatory legislation to address these issues in the 2015 Congressional session.

If you want full details of the postings please go to the Records Access Alert and access the archives— http://lists.iajgs.org/mailman/private/records-access-alerts/   You must be a registered subscriber to access the archives. To register go to: http://lists.iajgs.org/mailman/listinfo/records-access-alerts   and follow the instructions to enter your email address, full name and which JGS/JHS/SIG/JewishGen is your affiliation   You will receive an email response that you have to reply to or the subscription will not be finalized.

Jan Meisels Allen
Chairperson, IAJGS Public Records Access Monitoring Committee

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